WELFARE MANAGEMENT SYSTEM

The Data Entry Unit oversees the system and equipment, produces reports and trouble shoots system problems.

Welfare Management System (WMS) is a statewide automated network that supports the administration of human services programs that provide cash, medical, food stamps, energy assistance, services for adults, children and child support.

WMS has numerous subsystems that create business processes for agencies at the state and local level to deliver benefits to the state’s low income population. WMS connects the entire state to a central computer located in Albany, allowing a common database of stored information shared by the districts.

Some of the statewide systems are as follows:

• “Connections” is a child welfare computer system providing documentation of information about families and children in the state.

• E-Med New York through the Department of Health is a data collection system for Medicaid, handles, billing, Third Party Health Insurance, Medicare Buy-In, and the Managed Care Program.

• WRTS – Welfare Reporting and Tracking System is a data base which tracks the client’s receipt of countable benefits and performance, supports the production of operational reports and notices.

• Assets/CMS- Automated State Support Enforcement and Tracking System is a system that helps locate absent parents and oversees the financial contribution made to families.

• CNS – Automated Client Notices – statewide uniform notification of local eligibility decisions to the clients. Automated vendor billing payment systems such as utility, electric and gas payments, foster care provider and child support collections payments.

• BICS – Benefit Issuance Control System that uses the information entered through WMS on a nightly basis to produce case payments, management and financial reports, vendor payments and reimbursement for expenditures.

• CAMS – The Cash Management Subsystem is cash collection and accounting system designed to accept and track money paid to local districts.

• CenterPort – Is a central point of access through the internet and intranet providing access to personalized collection of information and computer application on one summary screen.

• CCFS – Child Care Facility System is a comprehensive data base tracking 38,000 licensed and registered day care providers and added program support functions.

• EBT – Electronic Benefit Transfer is an automated benefit delivery system that delivers both cash and food stamp benefits to recipients through the use of common benefit identification card (CBIC) and Personal Identification Number (PIN) and electronic transfer of funds. The system uses a debit card process to obtain food and cash assistance which reduces the opportunities for misuse and fraud.

• FHDMS – Fair Hearing Decision Management System – Schedules hearings and posts the final determinations.

• TTS – WEBSTAR – Delegated Administration is the security systems for sign-on and functions for all system users. It also creates updates and deletes worker’s security profiles.

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